Location: Fresno, CA area
Salary: $18.00 hr.
Summary: As the Accounts Receivable/Sales Coordinator you are responsible for assisting the sales and accounting departments in a professional manner in carrying out their daily activities.
Sales Coordinator DutiesAssist the sales department in processing orders into our Famous Software system.
Maintain almond production schedule.
Research freight and UPS rates – execute sales order and logistics confirmations.
Communicate orders and shipping schedule with the shipping department.
Maintain inventory inquiries and provide necessary paperwork to sales staff.
Assist in maintaining customer database in our ‘Famous Software’ system.
Assist in creating labels for almonds and olive oil shipments.
Assist sales staff with the Harvest of the Month program.
Maintain reports and documents required by domestic and international programs.
Other duties as assigned.
Accounts Receivable Duties
Sort customers’ checks, ACH and wires for processing.
Use Excel spreadsheets to obtain total deposit amounts.
Send out email to appropriate accounting staff to confirm deposit grand total.
Scan checks through scanner and save in server files.
Post customers' checks, ACH and wires to customer accounts.
Research and apply credit memos where applicable.
Review and send out updated spreadsheets to the sales team for analysis.
Compare aging reports to Excel spreadsheets to keep information up to date and accessible to all co-workers.
Generate AR aging reports and locate past due invoices.
Follow up on past due invoices by placing calls/e-mails to customers and/or following with sales.
Identify any reason for non-payment and develop plans with supervisor on how to resolve.
Document results of contacts by maintaining A/R notes in Famous Software with current progress/action on past dues.
Generate all month-end closing reports.
Reconciliation of monthly cash receipts.
Combination of education, training, and applied knowledge in Agricultural Business preferred but not required.
Ability to work in a fast-paced environment.
Detail oriented. Good telephone skills.
Word, Excel, and Famous Software experience is also a plus